Guidelines for authors
Semantics and Pragmatics (S&P) is a peer-reviewed open access journal, located on the web at http://semprag.org. Its mission is to bring the very best articles in semantics, pragmatics and allied subfields, to as wide an audience as possible, at no cost to readers or authors, as quickly as possible. The journal is affiliated with, and electronically published by, the Linguistic Society of America.
S&P is a new kind of journal, leveraging the advances in desktop publishing, open source journal management software, and internet communications infrastructure. Our aim is to publish a high-quality, peer-reviewed journal on a par with the established journals but with two very significant advantages:
- fast turn-around from submission to publication, facilitated by the all-electronic journal management plus online publication as soon as an article is ready;
- open, immediate, and free access to anyone with an internet connection.
S&P publishes both main articles and a variety of shorter contributions (squibs, commentaries, remarks and replies, state of the art). We first lay out the expectations for main articles and then discuss the nature of shorter contributions.
As an LSA journal, S&P is following the Guidelines on Ethics For LSA Publications and Conferences. We also follow the recommendations of the Committee on Publication Ethics (COPE).
Expectations for main articles
The main content of S&P are high quality, original, self-contained research articles on the semantics and pragmatics of natural languages. While the core of our target audience is academic linguists, we also publish material by, or of relevance to, philosophers, psychologists, and computer scientists. The language of publication is English.
Papers must include new results of interest to those working in semantics and pragmatics, and must demonstrate clear significance for theoretical development of those areas. Provided the work meets those criteria, we welcome both submissions of papers on core topics in semantics and pragmatics, and submissions of interdisciplinary papers involving work on syntax, phonology, psycho-linguistics, text and corpus studies, discourse and conversation analysis, computational semantics, the lexicon, historical linguistics, cross-linguistic typology, logic, and philosophy of language.
We have an ambitious goal: to publish as many as possible of the top 100 articles in semantics and pragmatics in a given year, and no other full articles.
Main articles have a target length of 20-45 journal pages, including references, appendices, and footnotes. Since page count is highly variable, we use word count as the official measure of length. Our target is a word count of 8,000 to 18,000. Authors are required to state the word count with their submission; please use the Monterey PDF word count service. Submissions in excess of 18,000 words will be considered especially carefully by editors, and authors may be requested to shorten submissions before they will be sent out for review. We may also ask reviewers to comment on ways of tightening long papers. Although S&P is an online-only journal, and thus not limited by restrictions on the number of published pages, we nevertheless strongly discourage longer submissions, for several reasons. First, long papers place an undue burden on reviewers, who give their time freely and who we ask to provide a review within four weeks. It is also more difficult to find reviewers for a long paper, which leads to a longer time to decision, which is not in the interest of the author, the journal and the discipline. Finally, long papers slow down the production process for the relevant paper and everyone else as well. Submissions longer than 24,000 words are very likely to be rejected without review. [Please note that these stringent guidelines are newly in place as of 2016 and previously published papers therefore may be much longer than we now target.]
Issues that reviewers are directed to consider include the following:
- Originality & Results
- Are there important new theoretical insights, important new data, perhaps a notably original synthesis of ideas from disparate fields, or new formal techniques? Does the paper substantially overlap with a separate published paper of the author? What are the major contributions this paper makes to semantics and pragmatics?
Advice to authors: Originality is the most basic requirement for articles. However, and even though we must take into account any duplication of previously available material, overlap with a prior conference paper, thesis or other work does not automatically prevent publication in S&P. In particular, an article in S&P may share its basic idea with a conference proceedings paper on which it builds as long as there is enough original material of substance in it. Provided the manuscript contains conceptually significant material not found in the prior publication, which would usually include significant additional data or theoretical development, it will be considered on its merits as a whole, subject to applicable copyright limitations and criteria for avoiding self-plagiarism. In such a case, the authors should state that the manuscript builds on a previously published paper and outline how it moves beyond that paper and constitutes novel work, in the title page footnote, and they should accompany the submission with a note to the editors (‘Author comments’) detailing this information.
- Empirical quality & Technical competence
- Most (but not all) articles in will be based on empirical data. Is the evidentiary basis of this paper adequate to the theoretical conclusions reached? Are there places where the quality of the data could be improved (cross-linguistic data, naturally occurring data, corpus data, experimental data)? Are there minor or major examples of sloppiness or misunderstanding? Are there places where the argumentation should be strengthened? Would the paper be improved with new statistical analyses, proofs of claims, or worked examples demonstrating proposed techniques? Should graphs, tables, or other presentations of data be added or modified?
Advice to authors: Obviously if reviewers pick up on issues of this sort, the paper cannot be accepted without modification. Accepting subject to revision is possible, but we will only consider accepting a paper subject to revision if it is absolutely clear to us what changes are needed.
- Consider the background someone would need to follow the main thread of this paper, for example, only a few specialists, most of those who give papers at major semantics conferences, most people with a few graduate level semantics courses, most people who’ve taken a graduate level introduction to semantics and pragmatics, or perhaps any smart educated person with access to a search engine could follow the main thread. And if this is the population that could follow the main thread, are there nonetheless parts of the paper that are much more demanding? Might minor changes substantially increase the potential audience?
Advice to authors: There is no single audience profile for an paper, though we will always discourage unnecessary complexity or use of jargon. The case is clearest at both ends: (i) if a paper has only a limited readership, it must be clear that the paper presents extraordinary results, and (ii) having a wide potential readership is neither necessary nor sufficient for acceptance.
- Quality of prose
- Is the paper stylish, clear, and concise? Is it unclear in places, but probably repairable by the author? Could the prose be repaired by a native English speaker who has no special training in semantics and pragmatics, or would rewriting require both the author and probably also outside help of a native English speaker?
Advice to authors: We strongly recommend that all authors, whatever their native language, have their papers proofread by a native English speaker who is competent in linguistics. Reviewers provide their services for free, and we cannot expect them to wade through prose which is unclear or written in poor English. So if we, the editors, find the quality of English in a paper to be poor, we are likely not to even send the paper for review, so that we can avoid burdening our reviewers with it.
- Contextualization of research
- Are the main research questions contextualized in terms of earlier related work? Does the paper adequately cite related work? Could the impact of the paper be improved through modifications that would show the relevance of the results to future work in the same or other fields?
Advice to authors: by contextualizing results appropriately, the author not only increases the worth of the paper to the audience, but also makes the job of the editors and reviewers easier. It will be much easier for us to be sure that a paper should be published if we can clearly see what previous work it betters. Authors would do well to flag, both in the abstract and early on in the paper, the relationship of the paper to earlier proposals, and to indicate in broad terms what the relative advantages of the new approach are. Of course, it is then incumbent on the author to make sure that all such claims are fully justified in the main text of the article.
- Subject matter and methodology
- The range of topics on which we can accept submissions is broad, though not so broad as for a general interest journal such as Language. Further, we have no intention to delimit the possible scope of the journal, beyond saying that articles must be highly relevant to the work of specialists in the fields of semantics and pragmatics. However, we do detect some important trends in these fields both as regards subject matter, and as regards methodology, and we hope to publish work which emphasizes these trends. In particular, we note the following trends:
- In the last decade, there has been a flowering of cross-linguistic work, much of it tackling relatively little studied languages, and often based on fieldwork. In this regard, we might say that semantics and pragmatics are finally ‘catching up’ with sister fields like phonology.
- The creation of large corpora of text and speech, together with computer search techniques, have made new sources of data available. The citation of naturally occurring web examples is now de rigeur, and we anticipate that more sophisticated statistical and quantitative analyses, analyses which take into account both the advantages and potential pitfalls of corpus and web data, will become ever more common in the field.
- There is a small but growing tendency for work in the area to include or reference experimental data, from adult or child participants. This development is of particular importance for pragmatics, an area where judgments based on data for which context is not carefully controlled are notoriously variable.
- Over the last three decades, formal techniques like those used in semantics have been increasingly applied to pragmatics, to discourse, and to dialogue. Relatedly, there has been an ever greater awareness that semantic and pragmatic data are highly sensitive to context. So researchers are increasingly careful to contextualize examples, often presenting data in the form of mini-discourses rather than isolated single sentence examples.
- There is a growing sensitivity to differences between speech and written language,1 and to the significance of prosody. Where prosody is established to be significant, it is becoming common for data to be presented along with some form of prosodic transcription.
- Semantics and Pragmatics are undoubtedly the areas of linguistics which most freely import new formal tools from mathematics, computer science, philosophical logic, and elsewhere. A recent example is the importation of Decision Theory and Game Theory from psychology and economics.
Advice to authors: We will encourage submissions based on primary data, especially from under-studied languages. Whatever the source of data and judgments, whether naturally occurring or constructed, whether from corpora, consultants or colleagues, we ask that authors are as specific as possible about that source. Information as to the source of data and judgments may be specified in footnotes by each example, in a single summary footnote near the beginning of the paper, or in the main text in case the source of the data is of particular relevance to the claims being made. We strongly encourage authors to consider making data publicly available, for example in the form of text or data files that can be hosted on the site.
Many articles will not make use of corpora or web data, but nowadays all authors must be aware that readers and reviewers have rapid access to corpus and web evidence. It would be as well for authors to forestall potential objections based on these sources by considering for themselves whether any such data might be relevant to their claims prior to submission.
If an article applies formal techniques and tools that are not (yet) widely known within the target audience of S&P, authors have to include an accessible introduction to those tools within their article. This will facilitate familiarity with such new developments and will enhance the potential impact of the article.
Apart from main research articles, S&P publishes some shorter contributions and some contributions of a special nature. These will be subject to more relaxed peer review processes, in the discretion of the editors. Typically, squibs and remarks & replies will be sent out for review but perhaps to fewer reviewers and with clear instructions that shorter contributions have a lower bar to acceptability than full-length main articles. Commentaries will typically only be reviewed in-house.
S&P welcomes several kinds of shorter contributions:
- Squibs have a target length of 2–8 journal pages (including references, appendices, and footnotes), and should be no more than 10 journal pages (less than 4,000 words of main text). As in the tradition established by Linguistic Inquiry, “manuscripts accepted as Squibs will not be required to propose a solution to problems they address as long as their relevance to theoretical issues is made clear” (http://www.mitpressjournals.org/page/sub/ling).
- Remarks and Replies
- Remarks and replies deal with issues raised in the literature and present a new perspective on them. They have a target length of 5–15 pages (including references, appendices, and footnotes), and should be no more than 20 journal pages (less than 8,000 words).
- S&P welcomes and sometimes initiates debates that take place within the journal. Commentaries on main articles published in S&P will typically be quite short. They have a target length of 2–8 pages (including references, appendices, and footnotes), and should be no more than 10 journal pages (less than 4,000 words of main text).
Authors should submit such shorter contributions in the standard way (see below).
S&P may also publish invited articles in at least two categories:
- State of the art
- Occasionally, S&P may invite experts to provide a survey article on a relevant topic where it would be useful to the field to get expert guidance to the current state of the art.
- Underground classics
- S&P may publish some articles that have achieved underground classic status, influential pieces of work that for some reason or other were never formally published (e.g., Kaplan’s “Demonstratives” or Kripke’s “Presupposition and anaphora: Remarks on the formulation of the Projection Problem”, which were both finally published after years of underground influence; in 2012, S&P published its first underground classic: Craige Roberts’ “Information structure”, http://dx.doi.org/10.3765/sp.5.6).
The last two kinds of contributions are invitation-only but the editors welcome suggestions.
For initial submission of an article, we do not require adherence to any particular style guidelines. An abstract is encouraged, but not required. We ask for a PDF of the article, with all figures and tables embedded in the document, and with generous margins for the convenience of our reviewers.
All submissions are made through S&P’s main website (semprag.org), which uses OJS (Open Journal Systems) to handle the submission and reviewing process. New authors will need to register an account, and ensure that they are using the ‘Author’ role.
There is an author’s checklist that guides the authors through the steps involved in asking the journal to consider their article. All communication between the authors and the journal will be via the website and email. There is always a designated “shepherding” editor that will handle the peer review process and communication with the author. At any point during the process, we welcome personal messages to the editor in charge of a submission. Authors can also contact the editors-in-chief at any time at email@example.com.
When an article is submitted to S&P, we strongly encourage authors to also deposit their manuscript to the Semantics Archive so as to allow the research community to read the pre-publication version and to give feedback on the work to the author.2 In the future, we will look into further ways of facilitating this kind of early feedback from the community.
When you have submitted your paper to S&P, you can list it on your CV as “submitted to S&P”.
S&P has submission and rejection rates comparable with the other top journals in our field. The editors act as a first stage filter on papers, normally within a week of receipt. If a paper is determined to be of potential relevance, it is sent to at least two reviewers drawn from our Editorial Board. The Editorial Board consists primarily of PhD holding academics active in the subfields of semantics and pragmatics, selected by the editors, and subject to advice from the Advisory Board. The Board is of sufficient size that we will not normally call on the same reviewer more than twice in a year. The review board is public, but we will not reveal the identity of the reviewer of a particular paper except at the direct request of the reviewer.
We do not require that submitted papers be anonymous, since this is frequently an unattainable goal. However, the author of a paper has the right to remain anonymous to the reviewers throughout the review process. In that case, the author should take care to anonymize the paper, and should include in a clearly visible position on the front page the text “Submitted for anonymous review.” The reviewers are then considered under obligation not to attempt to discern the identity of the author.
S&P endeavors to make an initial decision on any submission within 60 days. To that end, reviewers are typically asked to provide their review within four weeks.
Before we list the different categories of decisions, a few important points that are more generally applicable:
- Any type of revised submission (whether after an initial decline, or “resubmit for review”, or “revision required”) should be accompanied by a separate document explaining the changes that were made in response to comments from reviewers and editors.
- If after “resubmit for review” or “revisions required” decisions, the authors have not submitted a revised version within 6 months of our decision, we will consider the paper withdrawn. Any resubmitted version after 6 months will be considered a new submission and will be subject to the regular review process again.
- If a revised version is submitted, we will usually attempt to assign it out to the same reviewers as in previous rounds (but there are exceptions, depending on reviewer availability and suitability).
- At any point during the peer review process, the editors may decide to make a desk decision (of any kind) without further consultation of outside reviewers.
- Last but not least: S&P values the input of our reviewers very much. The editorial decision is based on that input and the editors’ own careful reading of the submission. We ask our reviewers to refrain from making a recommendation but to focus on substantive evaluation and comments. Even if reviewers make recommendations and even if those are unanimous, the editors are not bound by them.
Following the review, the editors will communicate their decision to the author(s). The following are the types of decisions:
- Decline submission
- “Reject”. This is the most frequent decision for a journal of S&P’s standards. Some of our most enthusiastically positive feedback has come from authors of declined submissions, because of the speed of decision and the quality of editorial feedback.
There are shades depending on whether the reviewers and editors recommend submission of a substantially improved paper on the same topic. In some cases, we will warmly encourage the author to submit a thoroughly revised descendant of a rejected paper to our journal. We will ask the author whether they in fact intend to do so. If they commit themselves to doing so, the paper can be listed as “under revision for S&P” on the CV, but only within a six month period from the original editorial decision.
Unless we explicitly encourage resubmission of an improved paper, a decline will be considered final. The editor may in addition suggest other venues for publication.
- Resubmit for review
- “Revise & resubmit”. S&P is very much interested in publishing a future version of this submission, but there are substantial issues to resolve; nevertheless the editors are reasonably confident that the issues can in fact be resolved. The editorial feedback will clearly lay out what revisions are needed. The author can decide whether to attempt such revisions or withdraw the paper from consideration. A “Resubmit for review” decision is not an acceptance, not even a conditional one. The final decision may still be a rejection. The paper can be listed as “under revision for S&P” on your CV, but only for a six month period from the original editorial decision.
- Revisions required
- “Accept the paper but revisions are necessary”. The revisions will by and large not affect the structure of the argument and the proposed analysis, but may require substantial rewriting for expository purposes. Although in principle the author may take up to 6 months before resubmitting, the revisions required by the editors should normally amount to at most 2 weeks of work for this type of decision. We will only issue this decision if the revisions are crystal-clear to us. The revisions should be verifiable by the editors, and not normally require any further external review. If you received this conditional acceptance, you can list your article as “accepted pending revisions at S&P” on your CV.
- Accept submission
- “We will publish this paper as soon as possible”. Minor revisions may still be needed (e.g., fixing typos, small changes in wording, clarification of crucial examples), but those should only take a couple of hours and the paper will move into production as soon as those are done. At this point, at the very latest, we strongly encourage authors to prepare their article via our LaTeX style package. At a minimum, authors will need to follow the final submission guidelines spelled out at http://info.semprag.org/style. If you receive this decision, you can list your article as “accepted at S&P” on your CV.
After acceptance, the editors and their staff will take charge of the production phase in collaboration with the authors (see the guidelines at http://info.semprag.org/style).
What happens when we publish
In accordance with the open access ethics of the journal, authors retain full copyright for their work. They grant a non-exclusive license to S&P and the LSA to publish and archive their article. Readers can use the article under a Creative Commons Attribution License (CC-BY), which gives them unrestricted rights to copy, distribute and transmit the work, provided the original author and source are credited.
Once the final typeset version of an article has been produced by the journal’s staff, it will immediately be published at the journal’s website in PDF format. Thus, there is no delay at all, such as waiting for other articles to be bundled in an issue. This is unlike the “online first” publication of some of the commercial journals (where the online version has limited and provisional metadata, such as non-final page numbering).
The journal publishes each article as it is ready. To make this procedure compatible with existing bibliographic practice, we essentially treat each article as its own issue. The page numbering for each article will start at 1. Since there will thus not be sequential page numbering of all the article’s in a year’s volume, we notate the issue number and the page number at the bottom of each page. So, the 17th page of the 3rd article in the first volume will have the page number 3:17. This is essentially the scheme introduced by the ACM recently.3
The journal is a member of CrossRef, a “not-for-profit network founded on publisher collaboration, with a mandate to make reference linking throughout online scholarly literature efficient and reliable.” Its mission is to “serve as the complete citation linking backbone for all scholarly literature online, as a means of lowering barriers to content discovery and access for the researcher.”4 What this means for authors is that their article will be associated with a DOI (digital object identifier), which will serve as a permanent address for the article. CrossRef will maintain the integrity of the link and ensure that it will always point to the canonical version of the article, no matter what behind the scenes moves and changes in technology may occur.5 In addition, all reference lists at the end of articles will list DOIs for any of the cited works that have one, so that readers can use those DOIs to access cited works in the most convenient way possible.
All work in S&P is immediately indexed on Google Scholar. Publication notices are published via email to subscribers, postings on social networks (Facebook, Twitter, Google+), quarterly via notices on the LinguistList email list. Starting with the 2011 volume, S&P has been indexed in the MLA bibliography. We are actively working on indexing by other services and impact rankings. As a relatively new journal (an e-journal to boot), S&P has to be diligent in establishing its reputation. We believe that S&P is now firmly to be counted as one of the top journals in our field.
We welcome comments, criticism, and questions at any time. Send us email at firstname.lastname@example.org.
However, as yet little work in formal semantics and pragmatics references broader differences in genre, whereas this is standard in the related subfield of Conversation Analysis. Perhaps work exploring the broader significance of genre will eventually appear in S&P. ↩
Obviously, if an author chooses to submit an anonymous manuscript for blind peer review, they wouldn’t want to choose to deposit the draft to the archive at the same time. But otherwise, we hold that it is the right thing to put the paper on the archive in parallel with the submission process. ↩
The quotes are from http://www.crossref.org/01company/16fastfacts.html. ↩
Thus, we encourage all authors to link to their article through its DOI rather than directly to its address on the site. The DOI is also preferable to serving a separate copy of the article from the authors’ own website, which would in addition lose potentially useful download statistics. ↩